VetRec Pricing 2026: Full Cost Breakdown and Comparison

It is 7:15 on a Tuesday night and the last doctor in the building is still at a workstation, four records behind, with a dinner going cold in the break room. The practice manager has a VetRec tab open on the other screen and a question that is simpler to ask than to answer: how much does VetRec actually cost, not for the first month, but for this practice, with this many doctors, over the life of a contract? The published VetRec pricing is easy to find. Understanding what that number includes, what it leaves out, and how it behaves once you multiply it by doctors and years takes a little more work. That is what this page is for.

This article is published by VetSoftwareHub, an independent vendor-neutral directory with no financial relationship with any of the companies covered here. We do not accept referral fees or equity positions, and we do not steer practices toward any particular product. What follows is a plain-language overview of the landscape.

One note on timing. The VetRec pricing figures below were checked against vetrec.io/pricing and third-party directory listings in October 2026. Pricing in this category moves often, so treat every figure as a reference point and confirm the current rate with VetRec before anything gets signed.

How VetRec prices its AI scribe

VetRec sells its scribe per veterinarian, with no separate charge for the rest of the team. As published on vetrec.io/pricing as of October 2026, there are two self-serve plans that differ only in billing cadence: $99 per vet per month billed annually, which works out to $1,188 per doctor paid up front for the year, or $150 per vet per month billed month to month. A third tier, described as Custom or Enterprise, is quoted through sales and aimed at larger groups and organizations with compliance requirements.

Both self-serve plans carry the same feature set: unlimited visits per DVM seat, unlimited seats for technicians and front-desk staff, the full template library and template builder, multi-pet support, Records Recap, one-click PIMS transfer, phone call integration, training webinars, and the D.A.V.I.D. AI agent. The only thing the annual commitment buys is a lower rate.

Annual versus monthly, and the special annual question

The honest answer about the $99 figure is that it has not always been presented as the permanent list price. VetRec's own pricing page has at various points displayed the annual rate as a special price of $99 against a struck-through $125, and the vendor-supplied listings on directories such as Capterra and GetApp describe a Standard Annual plan at $125 per vet per month. The current pricing page simply says plans start at $99 per month per vet.

Treat $99 as a rate you confirm rather than a rate you assume, and ask whether renewal is $99 or $125. The difference on a single doctor is $312 a year. On a four-doctor practice over four renewals it is just under $5,000, enough to change which scribe looks cheapest.

Trial pricing versus subscription pricing

VetRec offers a 14-day free trial with full platform access. There is no free tier after the trial ends and no discounted introductory month on the published plans. That matters because some competitors use a longer trial, a free-forever plan, or a first-year discount, and mixing those up can make two very different pricing structures look alike. With VetRec, the trial costs nothing and the subscription costs the full published rate from day 15.

Who counts as a vet

Because VetRec bills per doctor, the definition of a doctor is the single biggest driver of your bill. A full-time DVM is a seat. A part-time DVM is also a seat at the published rate, since VetRec does not publish a reduced part-time tier the way some competitors do. Relief veterinarians, new graduates, and nonprofit organizations are offered special pricing, but those rates are not published. Veterinary students receive free access throughout school and for six to twelve months after graduation, depending on the school.

The full VetRec pricing picture

When practices ask what VetRec costs, they usually mean the subscription. The more useful question is what the whole bill looks like, and it helps to sort that into three categories of cost: what VetRec charges, what VetRec does not charge but still costs you, and what sits adjacent to the scribe.

What VetRec charges

The subscription is the entire published bill. VetRec does not publish an onboarding fee, an implementation fee, or a per-integration fee. PIMS transfer is bundled into every plan and covers both cloud and legacy on-premise systems. Phone call integration and training are bundled too. On the self-serve plans, the arithmetic really is doctors times rate times months.

What VetRec does not charge but still costs you

Every AI scribe has implementation costs that never appear on an invoice. Someone has to adapt templates so that notes land in the format your doctors want. Someone has to decide how the practice handles client consent for recording and train the front desk to say it the same way every time. Someone has to test the PIMS transfer on your specific system. None of that is unique to VetRec, but all of it is real, and it is the reason we encourage practices to document their current workflows before replacing software, even for a tool as lightweight as a scribe.

What sits adjacent to the scribe

VetRec launched an AI Receptionist in July 2026 that answers calls, books appointments into the existing PIMS, captures messages, and routes urgent cases to staff. It is sold as a standalone product, does not require a scribe subscription, and its pricing is not published. If you want one vendor across the exam room and the front desk, that second product is a separate quote and belongs in your five-year model as its own line.

The Custom tier is the other adjacent cost. Larger organizations can get 24/7 priority support, a dedicated account manager, single sign-on, usage analytics, an admin dashboard, role-based access controls, private cloud deployment, a 99.99 percent uptime SLA, and custom data agreements. Those are enterprise features at enterprise pricing, and the threshold at which VetRec steers a practice toward Custom is not published.

Because VetRec does not process payments, there are no payment processing fees to account for, unlike scribes sold inside client communication platforms where payments are part of the bundle.

How VetRec pricing compares to ScribbleVet, Otto, and CoVet

The AI scribe market has settled into three categories of pricing model: flat per-doctor, where every DVM is a seat and support staff ride free; flat per-practice, where the clinic pays one price regardless of headcount; and tiered usage, where a lower price buys a capped number of generations and an unlimited plan costs more. Which is cheapest depends almost entirely on how many doctors you have and how many notes they produce.

VetRec is a flat per-doctor product at $99 to $150 per vet per month. CoVet, as published on co.vet/pricing in October 2026, uses the tiered usage model: an Essentials plan at 45.83permonthbilledannually(550 per year) for up to 100 generations per month, an Unlimited plan at 99permonthbilledannually(1,188 per year), and a free Support tier for staff who assist a paid user. CoVet advertises a 33 percent saving for annual billing, which puts its monthly Unlimited rate in the same neighborhood as VetRec's $150.

Otto takes the flat per-practice approach for its standalone AI Scribe. As published on otto.vet in October 2026, AI Scribe Pro covers up to two users for $49 per month and AI Scribe Team covers unlimited users for $169 per month, with a 21-day trial. The trade-off is that Otto's standalone scribe moves notes by copy and paste or email; direct PIMS writeback is bundled into the larger Otto Flow platform, which is quoted separately.

ScribbleVet uses a hybrid. Its help center documents a solo Unleashed plan at $200 per month per full-time vet, with a 25 percent first-year discount bringing that to $150, and a practice plan for multi-doctor clinics built on a base fee plus a per-seat rate, with discounted first-year figures of $150 for the practice fee and $75 per full-time veterinarian seat. A lower-cost Essential plan at $40 per month caps generations at 150 with a reduced template set.

Put a three-doctor general practice through all four on annual or discounted terms and the shape becomes clear. VetRec runs $297 a month. CoVet Unlimited runs $297 a month. Otto AI Scribe Team runs $169 a month regardless of doctor count. ScribbleVet's practice plan runs about $375 a month in the discounted first year. None of these is the right answer for every practice, which is why our broader veterinary AI scribe pricing comparison runs the same exercise across a dozen tools and several practice sizes.

What VetRec pricing does and does not include

The bundled list is unusually long for this category, so it is worth being granular about where the edges are.

Included in both self-serve plans: unlimited visits per DVM seat, unlimited technician and front-desk seats, a library of 30 or more specialty, emergency, exotics, and general practice templates plus the template builder, multi-pet visits, Records Recap, one-click PIMS transfer to cloud and legacy systems, phone call recording that captures both sides of a client call, unlimited one-on-one webinars, the D.A.V.I.D. AI agent for querying records in natural language, and the 14-day trial. Recent releases such as clinical alerts, evidence citations, ER Rounds support, and Body Maps have shipped into the core product rather than as paid add-ons; confirm any feature you depend on is on your plan.

Not included, not published, or quoted separately: the AI Receptionist, every feature on the Custom tier, the actual rates for new graduate, relief, and nonprofit pricing, any reduced rate for part-time doctors, and any written guarantee that the $99 annual rate holds at renewal. There is also no published refund policy for the unused portion of an annual commitment, so a practice that signs three doctors in January and loses one in April should ask up front how that seat is handled.

The one-click transfer is the feature to test hardest during the trial, since how a scribe writes into the record varies more by PIMS than by scribe. Our cloud practice management software guide covers the PIMS side of that connection.

A five-year VetRec TCO example for a three-doctor practice

Take a representative practice: three full-time DVMs, eight technicians and front-desk staff, one location. Because VetRec charges nothing for support staff and nothing for onboarding, the subscription is effectively the whole cost, and the five-year figure depends on two decisions: billing cadence and what happens at renewal.

On annual billing at $99, three doctors cost $3,564 a year. Held for five years, that is $17,820. If the $99 rate turns out to be promotional and renewals land at the $125 list rate shown in directory listings, the picture becomes $3,564 in year one and $4,500 in each of years two through five, for a five-year total of $21,564. On monthly billing at $150 throughout, the practice pays $5,400 a year and $27,000 over five years, a $9,180 premium over the lowest annual figure for the flexibility of walking away any month.

Those are the vendor-side numbers. The practice-side numbers, a few hours of doctor time on templates and an hour of manager time on a consent script, add a few hundred dollars once, not every year.

Adding a fourth doctor in year three adds $1,188 a year at the $99 rate, or $3,564 over the remaining three years. That linear scaling is the defining characteristic of per-DVM pricing, and it cuts both ways: the practice never pays for seats it is not using, and the practice never gets a volume break unless it negotiates one. Our five-year TCO calculator for veterinary software is built to run exactly these scenarios side by side, and it is worth running VetRec against at least one flat-rate and one tiered product before deciding.

How to evaluate VetRec pricing and negotiate the value

None of what follows is adversarial. VetRec publishes its rates and runs a full-feature trial, which already beats much of veterinary software on transparency. These are the questions that turn a good trial into a good contract.

Get the renewal rate in writing

Given the history of a $99 special annual rate against a $125 list, the single most valuable sentence in your agreement is the one that states the per-DVM rate at the end of year one. Ask for it. If the answer is that renewals are at the then-current list price, you know to model $125.

Count your doctors honestly, then ask about the ones who do not fit

Full-time DVMs are straightforward. Part-time doctors, relief doctors who rotate through, interns, and new graduates are not, and VetRec treats several of those cases as special pricing rather than published pricing. Walk in with an accurate roster and ask for a quote that names every doctor type.

Run the trial as a measurement, not a demonstration

Fourteen days is enough for every doctor to record real visits, transfer real notes into the real PIMS, and count how long review takes against a baseline recorded the week before. If the per-doctor time saving does not clearly exceed the cost at $150 a month, the annual rate is not going to rescue the business case. When you talk to other practices using the product, ask specifically about the renewal experience; our guide to checking references for practice management software applies just as well to a scribe.

Ask where Custom begins

Multi-location groups should ask at what doctor count VetRec moves a practice to the Custom tier, and whether that comes with a volume rate or only with enterprise features. Ten self-serve seats and ten negotiated seats are very different propositions, and the vendor would rather have that conversation early.

Every scribe pricing page tells you what one doctor costs for one month. The number that matters is what your doctors cost over your planning horizon, under your renewal terms, with the integrations your practice actually uses. VetRec's pricing is among the simpler ones in this category to model, which is a real advantage, but simple to model is not the same as cheapest, or as right for your workflow. Run the numbers for your practice, test the transfer into your PIMS, and get the renewal rate in writing.

If you are weighing VetRec against the rest of the market, the veterinary AI scribe pricing comparison is the next page to read. And if scribe selection is part of a larger software decision, the PIMS Selection Navigator is the fixed-fee engagement where we work through that evaluation alongside your team.